Approving & Canceling Events

Applies to: Owner, Admin

When a board member creates an event and submits it, the event is placed in Pending status. It won’t be visible to residents until an admin approves it.

Reviewing pending events

To find events waiting for approval, go to the Events page and open the Status filter. Select Pending to see them. Pending events are only visible to users with event management access — residents won’t see them yet.

Approving an event

Open a pending event and click Approve. The event immediately becomes Active and visible to all community members. There’s no extra confirmation step — it goes live as soon as you click.

Canceling an event

Any active or pending event can be canceled from its detail page. Click Cancel Event and you’ll see a warning explaining that confirmed guests will be notified immediately and the action can’t be undone. Confirm to proceed.

Danger

Canceling an event is permanent. All registered guests will be notified of the cancellation immediately, and the event cannot be restored. If you’re unsure, consider editing the event details instead.

Event status lifecycle

Status	Meaning
Draft	Saved but not submitted. Only visible to the creator.
Pending	Submitted and waiting for admin approval.
Active	Approved and visible to all community members.
Canceled	Permanently canceled. Guests have been notified.
Expired	The event date has passed.